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27Sep

5 Must-have Features of Warehouse Management System

“We want to turn our inventory faster than our people.”

– James Sinegal

Warehouse is the cornerstone of every manufacturing organization. It is simply a central location where goods are procured, stored and distributed for further processing.

From handling major and minor warehouse operations such as inspection, procurement, acceptance, put-away to picking, packing, order assembly or shipping, WMS helps in directing or validating every step by recording and capturing inventory movement.

Warehouse management system (WMS) remains a pre-requisite of the supply chain management that seamlessly manages unique customer demand requirements of the distribution channels.

With WMS, warehouse staff members can keep up well with the day-to-day operations and work efficiently to achieve the given targets.

  • A WMS can improve labour productivity by offering real-time inventory visibility, increase warehouse accuracy and reduce the level of inventory risks
  • Eliminates the need for paperwork and manual processes; WMS facilitates automation of warehouse operations and this reduces time and efforts of the staff members
  • It lets you generate multi-dimensional barcodes, scan QR code, print labels, view list of purchase orders and real-time inventory consumption, facilitate inter-company warehouse transfers & provide authorization to the staff members (regarding accessibility)

warehouse management system

1. Seamless Integration with ERP Platforms

When data in WMS is integrated with your ERP, it expedites the process and facilitates accuracy and real-time tracking of data across the organization. It ensures that entire information is stored on the single platform and is synchronized well with that of the other departments.

For example, if the sales team is not well acquainted with warehouse management system, then they cannot effectively update their customers regarding the order. To make sure that staff members and other departments are not kept out of the loop and have an unclear picture about the supply chain, WMS should be integrated well with the ERP platform such as SAP Business One.

2. Mobile Deployment – Anytime, Anywhere Access

In this tech-driven world, employees travel overseas, have flexible working hours and need instant access to data in the warehouses, meetings, conferences. An ideal warehouse management system features a mobile-friendly interface so that it can be accessed from handheld devices. It allows the management professionals to set authorities, view the list of purchase orders, raw materials, finished goods and track the inventory on the go.

By updating the data instantly on the web-enabled or mobile-friendly WMS, it automatically is updated on the ERP system. This facilitates clarity between the departments and offers real-time inventory consumption and visibility to the necessary staff members for taking the leap in future. Field workers can electronically generate reports, record every transaction and manage the daily tasks at their fingertips.

3. Cost-reduction through Resource Optimization

Are you unaware of what inventory has been procured in the warehouse at what date and what is its utilization? Do you find it difficult to track and view the resources (man, material and time) on the go? If yes, then it can be one of the huge hindrances in the business productivity and can lead to human errors and procrastination of tasks.

With OptiProERP, everything gets done on time, by the right person! It’s a full-fledged and powerful mobile-friendly solution that allows you to plan and balance the number of orders, monitor the outbound progress, streamline picking-packing and dispatching, helps warehouse managers to define labour standards so that everyday operations are done on time and with utmost accuracy.

WMS eliminates unneeded put-away and helps warehouse staff to manage distribution, procurement, and other tasks electronically. Employees can capture, record and view the list of data anytime, anywhere. No errs – No expenses!

4. Inbound and Outbound Flow of Inventory

Needless to say that picking and dispatching of the items are tedious and puzzling tasks that require proper planning and direction. Goods receipt with reference to purchase order, production order, delivery or other goods receipt states the status of the warehouse. It is crucial for the business to maintain a record and the list of goods received so that it can allow the necessary departments to process on it.

OptiProERP WMS allows you to –

  • Scan and print the barcode that is placed or has to place on the item
  • Print the labels and generate the item numbers (Auto Batch/Serial Number)
  • Define details of batch, serial and non-tracked goods using Item Master detail screen

The scenario of inbound and outbound movements (goods receipt) has changed in the past few years. Every transaction is captured electronically and processes are automated and driven by state-of-the-art software systems. WMS by OptiProERP is exclusively designed for managing the bin operations seamlessly. Its responsive screens feature, intuitive UI can automatically adjust as per the size and orientation of the device.

5. Paperless Process of Inventory Transfer (Warehouse to warehouse)

Paper-based transactions are unnecessarily cumbersome and wasteful. OptiProERP WMS solution eliminates paper form processing by offering easily accessible features that make Warehouse Transfers a less time-consuming task.

For instance, if the Warehouse A requires a huge variety of products from the Warehouse B which is located near the prior one, they can exchange goods by using the Warehouse transfer option. You can mention item code, batch number, bin code, on hand and transfer quantity and process it in a few minutes. After the items are transferred, you’ll receive a confirmation message with its reference number and transaction details. Every detail is mentioned in the web-enabled and mobile-friendly application and thus, it saves time, efforts and promotes real-time tracking of goods.

Final Thoughts –

To conclude, a Warehouse Management System is a web-based and mobile-friendly application that ensures data accuracy, improves business decision making, simplifies and standardizes the everyday warehouse operations by offering exhaustive functions. From setting and generating barcodes to printing and recording Good Receipt PO, warehouse transfers, bin transfers and item label printing, it facilitates an array of functions that add more to your business productivity by reducing labour costs and time.

If you wish to learn more about the functions of a WMS and how can you leverage it, please contact us and our representative will get in touch with you.