QuickBooks is a standalone system that can integrate with some third-party applications. The problem is that these connected systems all have different databases. So, you can’t get accurate and real-time information. IT must ensure the others are unaffected if you need to update one system. In addition, manufacturers have complex inventory needs, and QuickBooks provides only basic functionality and no lot tracking. Controlling inventory is essential to keep costs down and have visibility to trends.
OptiProERP with SAP Business One integrates your entire organization. It eliminates redundancy and lets you see your safety stock, re-order points, cycle counts, and what you need to meet demand in real-time. Goods receipts synchronize to inventory levels, and purchasing gets notified. Inventory gets kept at the lowest possible levels to reduce costs and waste and free up storage. Production gets streamlined for on-time deliveries. Inventory is tracked; you can know shelf life, expirations, and non-conforming materials. Pick, pack, and order staging gets automated and finds stock in warehouses and bins. Quality is managed to meet industry and government regulations.
“Inventory is a big chunk of our business model that we have to manage, and QuickBooks would often get out of sync. It was extremely difficult to find where things got out of whack and almost impossible to work that out.”
– Brad Stevens, CFO and Director of Operations, Serious Integrated, Inc.
Having efficient and productive operations is essential to a growing business. With QuickBooks, you have limited reports, and it becomes necessary to use spreadsheets for analysis. It takes time to pull the information together, and it can be error-prone. Since QuickBooks is standalone accounting software, departments have no data flow. Everyone works in silos, and there is redundancy. This hurts collaboration and efficiency.
OptiProERP with SAP Business One integrates operations across the business. Everyone works from the same database, so there is a single version of the truth. Processes flow smoothly across departments. There is real-time synchronization of goods receipts and inventory levels to inform purchasing. Staff can easily communicate and collaborate. It provides advanced manufacturing and supply chain management capabilities. Industry best practices get used to help growing businesses optimize. Workflow gets automated for better productivity, greater accuracy, and reduced costs.
As mentioned, QuickBooks doesn’t provide integration across departments, making it difficult to know what is happening in different business areas. For example, in manufacturing, it’s essential to have visibility to production, inventory, and the supply chain. You want to understand trends and be able to predict demand. Not having insight into what is happening within the business is very limiting. It makes it difficult for managers to make informed decisions.
OptiProERP with SAP Business One gives you a 360-degree enterprise-wide view. Every part of operations works seamlessly together, so there is clarity about data. It lets you see what is happening with orders, production, the supply chain, deliveries, inventory, etc. To grow and compete, you need to spot problems and opportunities. OptiProERP with SAP Business One has customizable dashboards that provide updates on KPIs. Complex reports are generated for quick insight. Historical data can show trends, and forecasts can be created. These are all key to helping your manufacturing business grow and profit.
Since QuickBooks is a stand-alone system, it doesn’t allow you to forecast demand. In addition, it isn’t connected to other parts of the business, such as production and sales, to help you see future scenarios. As a result, there isn’t insight into business operations, and it can’t help to optimize workflow. Without good visibility into what is happening with the company, it’s challenging to be competitive and profitable. However, it is also hard to work at peak efficiency when you lack the necessary tools.
OptiProERP with SAP Business One helps companies be agile with information at their fingertips. Managers can quickly drill down to get needed answers to critical business questions. They can react fast to changes in demand. Revenues, costs, and cash flow get tracked. Performance can easily be assessed and addressed as needed.
You can adapt OptiProERP with SAP Business One to suit your manufacturing business needs. The system can be configured to fit the way you need to work. It also provides best industry practices to help you streamline processes. The system is designed to scale with your business. It has innovative technology to support your business processes and supports 28 languages and 44 countries if you want to expand globally. In addition, it offers mobile access so workers can retrieve business data while on the move. These features help your manufacturing company be more productive, make better decisions, improve profitability, and quickly adjust to change.
As the size of your business increases, you’ll need more robust financials. Having an accurate view of your business at any time is essential. You need to be able to dig deeper into data to have a good understanding of complex information. QuickBooks can’t provide this due to its limitations with connectivity to other parts of the business. It also wasn’t designed to provide deep insight into a growing business. It lacks real-time business data or company-wide forecasting to help management make decisions.
OptiProERP with SAP Business One has intuitive dashboards that show the real-time status of business operations. When creating reports, you can drag, relate, and drill down to find your desired information. Sales performance gets tracked, and critical indicators can be predefined to increase performance. In addition, OptiProERP includes the widespread Crystal Reports to provide insightful information. You can use them to position your organization for a more competitive advantage. You need everything at your fingertips to stay informed and gain perspective for intelligent decisions.