5 Key Advantages of SAP Business One vs. QuickBooks

5 Key Advantages of SAP Business One vs. QuickBooks

OK, let’s say you’re either ready to upgrade from QuickBooks to a more robust ERP solution or you’re at least open to considering options.

If you’ve already commenced your search, you likely discovered a large number of ERP choices on the market today that claim to be “affordable”. The question is, how many of them possess the combination of flexibility, scalability, and industry-specific functionality, not to mention integration with hundreds of add-ons, to deliver exactly what you want?

Before you get too far into your search process, we and countless small- to medium-size enterprises (SMEs) can highly recommend one product that fulfills these criteria and offers a very powerful and affordable upgrade from QuickBooks – SAP Business One.

Below, we’re going to offer five compelling reasons why we think SAP Business One is a much better solution for your long-term goals than QuickBooks:

SAP Business One is Much More than Just Accounting; It’s a Complete Business Management System

SAP Business One vs Quickbooks

QuickBooks’ core function is accounting. Yes, if you purchase QuickBooks Enterprise, you can add on some limited inventory management, sales, CRM, and reporting functionality to the system, but it’s pretty basic and the system is not that adaptable to industry-specific needs. Is manufacturing and production part of your business? If so, QuickBooks is not geared to those markets.

Conversely, SAP Business One is designed as a fully automated ERP for manufacturers that unite all your business processes – accounting, sales, CRM, inventory management, distribution, purchasing, and operations under “one roof” to provide clear visibility into your entire business. This means you always have access to real-time data for up-to-the-minute, accurate reporting.

Look, we think QuickBooks is a solid first step in maintaining your books as you get going. However, if you’re looking to customize reports, choose the inventory valuation methods that you want, transact in multiple currencies or have the capability to integrate with third-party add-ons to suit the needs of a specific market niche, you may want to consider a more robust and flexible solution.

SAP Business One is built to offer your business the flexibility, adaptability, and customizability to grow and change with your business for the long haul. You can utilize the system’s built-in Crystal Reports functionality to customize reports to your unique specifications or have instant access to real-time data anytime, anywhere via a mobile device. You can choose your inventory valuation method and if you do business internationally, you’ll have full multi-currency capability. Do some research on SAP Business One to learn more about the many ways this software can be molded to fulfill your unique business objectives.

Unparalleled Scalability – from 5 Users to 500, SAP Business One is a Great Choice for the Small to Mid-size Business.

So, you may be thinking, “SAP? You’ve got to kidding me! Hey, we’re just getting started; no way we need a big-time product that’s used by large corporations”.” We’ve got good news for you – SAP Business One is designed to grow with you for the long haul. Whether you have 5 users or 500, SAP Business One will scale to meet the demands of your business … now and into the future. With QuickBooks, 30 users is your limit.

Once you reach a certain threshold of entries in QuickBooks, you may start to experience a gradual downturn in performance. With SAP Business One, you won’t have to endure any degradation in performance, no matter how many customers, vendors, products, or other data you enter … ever.

Does Your Business Occupy an Industry-Specific or Vertical Market Niche? SAP Business One Can Adapt to Your Industry

Modern manufacturing software solutions

What’s your niche? Do you need a software solution that conforms to the unique requirements of your industry? If so, QuickBooks is probably not your best option since it offers fewer than 30 proprietary add-on products and no integration to third-party extensions to augment its core functionality.

SAP Business One, is designed to adapt to the unique requirements of a vast array of industries. In fact, there are nearly 600 pre-packaged, fully integrated industry-specific solutions built for SAP Business One, which means the odds are good that SAP Business One has a solution for your industry.

Inventory Control – SAP Business One Has Got You Covered.

Why is SAP Business One better than QuickBooks?

QuickBooks is not intended to deliver comprehensive inventory management. The scope of its capabilities is pretty much limited to basic inventory tracking using the average costs method. It doesn’t support multiple warehouses or bills of materials and can’t monitor warehouse availability, and it doesn’t track backorders or serial numbers. If you need lot and/or bin management, LIFO or FIFO, you’ll need to consider another option.

SAP Business One gives you the tools you need to effectively manage every facet of your inventory. Most important, you’ll always have access to real-time information for optimal decision-making. Valuation methods include standard costing, moving average, LIFO, FIFO, as well as additional methods. You can track inventory transfers in real time, monitor stock levels and incorporate special pricing structures. And if you employ international currencies in your business, SAP Business One integration framework will support them.


If you’re a small- to mid-size business that’s ready to graduate from QuickBooks, we suggest you take an in-depth look at SAP Business One advantages. We think you won’t find a better option when it comes to visibility into your business, industry-specific capabilities, real-time reporting and overall value. Check it out and discover why more than 12 million users in 125 countries rely on SAP Business One to help run their businesses.

Future Ready Financials For Manufacturers